Job candidates and employees within projects

Version 0.3.2
Release date 03.10.2022

Fulfilling the obligation to provide information pursuant to Article 13(1) and (2) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) [OJ EU L.2016.119.1 of 4 May 2016], hereinafter referred to as GDPR, we inform you that:

1. The Controller of your personal data is the AGH University of Krakow, al. A. Mickiewicza 30, 30-059 Krakow, hereinafter referred to as AGH University.
2. The contact details of the Data Protection Officer are as follows: email: iodo(at)agh.edu.pl, phone: 12 617 53 25.
3. Your personal data will be processed by the Controller for the following purposes:
   a) carrying out the recruitment procedure for a job position with the Controller;
   b) documenting the procedures applicable to the Controller's implementation of the ........................... project (hereinafter: "Project") for the purposes of performing inspections and audits by authorised entities;
   c) securing the data in case of possible claims.
4. The legal basis for the processing of personal data derives from:
   a) Article 6(1)(c) of the GDPR – provisions of labour law (in particular, Article 221(1) of the Labour Code Act of 26.06.1974 [Journal of Laws of 2018, item 108, as amended]);
   b) Article 6(1)(c) of the GDPR in connection with the provisions of the Act of 11 July 2014 on the principles of implementation of programmes within the scope of cohesion policy financed by the 2014–2020 financial perspective – to the extent necessary for the documentation of the procedures in force in relation to the implementation of the Project for the purpose of performing inspections and audits by authorised entities;
   c) Article 6(1)(a) of the GDPR – your consent to the processing of additional information, including additional powers, qualifications, skills, professional achievements, references, image (photo), and for future recruitment purposes.
5. The recipients of your personal data may be:
   a) entities to which the Controller is obliged to provide data under applicable laws;
   b) entities providing services to the Controller to the extent necessary for the purposes in connection with which your personal data are processed.
6. Personal data processed for the purpose of documenting the procedures in force for the implementation of the Project may be transferred to entities authorised under the provisions of law and concluded agreements, in particular to control and audit the Project documentation.
7. Your personal data may be transferred to state authorities, legal protection authorities (Police, Prosecutor's Office, Court), or local authorities in connection with legal proceedings.
8. Your personal data shall be processed only for the time necessary to achieve the purposes of personal data processing, i.e. for the period resulting from the internal law of AGH University – Uniform Tangible File Inventory (JRWA), and until your possible withdrawal of consent for data processing in the recruitment process.
9. You have the right to request from the Controller access to your data, as well as the right to rectify your data, the right to erase your data, the right to restrict the processing of your data, the right to object to the processing thereof in the cases and under the conditions specified in the GDPR.
10. You have the right to submit a complaint with a supervisory authority – the President of the Office for Personal Data Protection pursuant to Article 77 of the GDPR (...every data subject shall have the right to lodge a complaint with a supervisory authority, (…) if the data subject considers that the processing of personal data relating to him or her infringes this Regulation).
11. Your personal data shall not be subject to automated decision-making processes, including profiling.
12. Your personal data shall not be transferred to third countries and international organizations.
13. The provision of your personal data to the extent required by the labour law is necessary to participate in the recruitment procedure. Failure to provide it shall result in the exclusion from the recruitment procedure. The provision of other data (information on additional powers, qualifications, skills, professional achievements, references, and image) is voluntary (the Controller does not require this information) and requires your consent.
14. At any time, you have the right to withdraw your consent to process additional personal data. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. You may withdraw your consent by submitting a written statement of withdrawal of consent to the place indicated in the job competition announcement as appropriate for the submission of documents.